Terms & Conditions
1. Introduction
Welcome to UltraBrainRace. These Terms & Conditions govern your access to our website, registration for our races and events, and participation in activities organised by UltraBrainRace (“we,” “our,” or “us”).
By accessing our website, registering for an event, or participating in an UltraBrainRace activity, you agree to these Terms & Conditions and any event-specific rules communicated to you.
If you do not agree to these terms, please do not register for or participate in our events.
2. Registration and Eligibility
Participants must provide accurate, complete, and up-to-date information during registration.
Participants must meet the minimum age, fitness, qualification, and other eligibility requirements specified for their chosen event.
Registration is considered confirmed only after the required registration process and payment have been completed and confirmation has been issued.
Each registration is personal and non-transferable unless an official transfer is expressly permitted by UltraBrainRace.
We reserve the right to verify participant details and request supporting documents where reasonably necessary.
Providing false information, falsifying documents, or attempting to register under another person's identity may result in cancellation of registration.
3. Registration Fees and Payments
All applicable registration fees will be displayed during the registration process.
Participants are responsible for paying the applicable fees and any clearly disclosed taxes or payment-processing charges.
Registrations are subject to successful payment verification.
Participants should review their selected race category, distance, personal details, and registration information before completing payment.
Any applicable refund, cancellation, or transfer will be governed by the event-specific policy published at the time of registration, subject to applicable law.
4. Cancellation, Refunds, and Transfers
UltraBrainRace may establish separate cancellation, refund, deferral, and transfer rules for individual events.
Participants must review the relevant event's refund and cancellation policy before registering.
Refund eligibility, deadlines, administrative deductions, and processing timelines will be communicated in the applicable event policy.
Registration fees may be non-refundable where clearly stated before purchase and permitted by applicable law.
Requests to transfer a registration, change a race category, or defer participation require approval and are subject to availability and event rules.
If an event is cancelled, postponed, rescheduled, or materially changed, UltraBrainRace will communicate the available options in accordance with the applicable event policy and law.
Nothing in these Terms & Conditions excludes any consumer rights or refund obligations that cannot legally be excluded.
5. Race Rules and Participant Conduct
All participants must comply with the official race rules, instructions issued by race officials, and applicable event-specific requirements.
Participants agree to:
Follow the designated race route, checkpoints, timing procedures, and cut-off times.
Wear the required race bib or identification and display it as instructed.
Follow instructions from race officials, medical teams, volunteers, and authorised event personnel.
Treat other participants, staff, volunteers, local communities, and spectators respectfully.
Avoid cheating, unauthorised assistance, course shortcuts, bib transfers, or other forms of misconduct.
Respect local laws, the environment, and any restrictions applicable to the race location.
Carry mandatory equipment and supplies where required by the event rules.
Failure to comply may result in a warning, time penalty, disqualification, removal from the course, or restriction from future events, depending on the circumstances.
6. Health, Fitness, and Medical Safety
Participation in endurance races may involve strenuous physical activity, challenging terrain, adverse weather, altitude, dehydration, fatigue, falls, and other risks.
By registering, participants acknowledge that:
They are responsible for assessing their physical fitness and suitability for the selected event.
They should seek appropriate medical advice before participating if they have concerns about their ability to safely complete the race.
They must disclose relevant health or safety information when reasonably required through the event's medical or safety process.
They must follow mandatory medical clearance requirements where applicable.
They must immediately inform event personnel if they experience a medical emergency or observe a serious safety concern.
They must follow instructions from medical personnel, including instructions to stop racing or accept medical assistance.
UltraBrainRace may refuse participation, withdraw a participant from the course, or prevent a participant from continuing where reasonably necessary for health, safety, or compliance with event rules.
7. Assumption of Risk
Participants acknowledge that endurance racing involves inherent risks, including physical injury, illness, exhaustion, dehydration, environmental exposure, accidents, interactions with other participants, and risks arising from natural terrain or changing weather conditions.
Participants should carefully assess these risks before registering.
To the extent permitted by applicable law, participants accept the inherent risks associated with voluntary participation in the event. Nothing in these Terms & Conditions excludes liability that cannot legally be excluded.
8. Event Changes, Postponement, and Force Majeure
UltraBrainRace will make reasonable efforts to conduct events as advertised. However, circumstances beyond our reasonable control may require changes to an event's route, schedule, location, distance, facilities, or operating arrangements.
Such circumstances may include severe weather, natural disasters, government restrictions, public health emergencies, security concerns, infrastructure issues, or other safety-related events.
Where reasonably necessary, UltraBrainRace may postpone, reschedule, modify, suspend, or cancel an event to protect participants, staff, volunteers, and the public.
Any refund, credit, deferral, or alternative arrangement will be determined under the applicable event policy and applicable law. We will communicate material changes through our official communication channels wherever reasonably practicable.
9. Timing, Rankings, and Race Results
Race timing and results may be managed by UltraBrainRace or an appointed timing provider.
Results will be determined according to the official rules, timing system, and race category requirements.
Provisional results may be subject to verification, review, or correction.
Participants must report suspected timing errors or result discrepancies within the deadline specified by the event.
UltraBrainRace reserves the right to amend results, apply penalties, or disqualify participants where supported by the rules and relevant evidence.
Final rankings and awards are subject to official verification.
10. Photography, Videography, and Publicity
UltraBrainRace events may be photographed, filmed, or recorded for event documentation, reporting, results verification, and promotional activities.
The collection and use of personal information, including identifiable images, will be governed by our Privacy Policy and any applicable consent or media-release arrangements.
Where required by law, we will obtain the appropriate consent or provide applicable choices regarding the use of participant images for promotional purposes.
Participants should review any separate media release presented during registration.
11. Personal Information and Privacy
Personal information collected during registration and event participation will be handled in accordance with the UltraBrainRace Privacy Policy.
Information may be used for registration administration, participant communication, event operations, race timing, medical and emergency response, results publication, and legal compliance.
We may share relevant information with authorised service providers, timing partners, medical teams, and other parties where necessary for legitimate event purposes, subject to applicable law and our Privacy Policy.
Participants can review our Privacy Policy on the official UltraBrainRace website.
12. Equipment and Mandatory Requirements
Participants must comply with any mandatory equipment, clothing, nutrition, hydration, identification, and safety requirements published for their event.
Depending on the course and conditions, requirements may include appropriate footwear, weather protection, lights, reflective equipment, hydration supplies, navigation devices, or emergency equipment.
UltraBrainRace may conduct equipment checks and restrict participation where mandatory safety requirements are not met.
Participants are responsible for their personal belongings. Any baggage storage or event-provided facility is subject to its separately communicated terms.
13. Disqualification and Removal
UltraBrainRace may disqualify or remove a participant for reasons including:
Breaching official race rules.
Providing false or misleading registration information.
Using another participant's bib or transferring a registration without authorisation.
Receiving prohibited assistance or taking an unauthorised route.
Missing mandatory checkpoints or cut-off times.
Ignoring safety instructions or creating a significant risk to others.
Engaging in abusive, threatening, discriminatory, or unlawful conduct.
Failing to meet mandatory eligibility or equipment requirements.
Where appropriate, the participant may be given an opportunity to explain the circumstances, subject to immediate safety requirements and the event's rules.
14. Liability and Disclaimer
UltraBrainRace will take reasonable steps to organise events responsibly and communicate relevant safety requirements.
To the extent permitted by applicable law, UltraBrainRace is not responsible for losses arising from circumstances outside its reasonable control or from risks inherent in endurance participation, except where liability arises from our negligence, breach of duty, or other conduct for which we cannot legally exclude responsibility.
Nothing in these Terms & Conditions limits or excludes liability for fraud, wilful misconduct, death or personal injury caused by negligence, or any other liability that cannot lawfully be limited or excluded.
Participants remain responsible for their personal decisions, preparation, and compliance with safety instructions.
15. Third-Party Services
Our website or registration process may link to third-party payment gateways, registration platforms, timing providers, accommodation services, or other external websites.
Such services may be governed by separate terms and privacy policies. UltraBrainRace does not control independent third-party services and is not responsible for their acts or omissions except to the extent required by applicable law.
16. Intellectual Property
Unless otherwise stated, UltraBrainRace names, logos, branding, website content, event graphics, photographs, and other original materials are owned by or used with permission by the relevant rights holders.
You may not reproduce, distribute, modify, or commercially exploit these materials without prior written permission, except as permitted by applicable law.
Participants may share event materials for personal, non-commercial purposes where permitted and where applicable rights and usage conditions are respected.
17. Complaints and Dispute Resolution
Participants who have concerns about registration, event administration, results, or these Terms & Conditions should contact UltraBrainRace using the official contact details provided on our website.
We will make reasonable efforts to review complaints and resolve disputes fairly. Any formal dispute will be handled in accordance with applicable law and any valid dispute-resolution terms communicated for the relevant event.
18. Governing Law and Jurisdiction
These Terms & Conditions are subject to the laws applicable to the event organiser and the relevant event, as identified in the official event documentation.
Any dispute will be subject to the jurisdiction of the competent courts or dispute-resolution bodies, as applicable under the relevant law.
Before publication, specify the organiser's legal entity, country, and appropriate governing law and jurisdiction.
19. Changes to These Terms
UltraBrainRace may update these Terms & Conditions to reflect changes in event operations, safety requirements, services, or applicable law.
The updated version will be published on our official website with a revised “Last Updated” date. Where required, we will provide notice or obtain participant agreement to material changes.
20. Contact Information
For questions regarding these Terms & Conditions, registration, or participation, please contact:
Organisation: UltraBrainRace
Email: care@ultrabrainrace.com
By registering for an UltraBrainRace event, you confirm that you have read and understood these Terms & Conditions and agree to comply with the applicable event rules.